STATIC QR WORKSHOP
Event QR Code Generator
Put an event in a QR code so guests can add it to their phone calendar in one scan — with the right date, time, place and details, in their own time zone.
- Add to calendar
- Time zones handled
- All-day events
- PNG & SVG
What happens when someone scans it
An event QR code contains a calendar entry in the iCalendar VEVENT format — the same format calendar apps use for invitations. When a phone reads it, it shows the event and offers to add it to the calendar. Support varies: most recent iPhones and Android phones handle it, while some scanner apps only show the event text. Test your printed code on a couple of phones before a big print run.
How to fill in each field
Title
The event name as it should appear in the guest's calendar. Keep it recognisable on its own: “Riverside Market — summer opening” is better than “Opening”.
Start, end and time zone
Enter the local start and end time and choose the time zone of the event's location. The generator converts the times to UTC before storing them, the convention calendar apps all understand. A guest's phone then shows the event at the correct local time for them — someone in Chicago joining an online launch in Berlin sees it in Chicago time. The time zone list starts with the one your browser reports.
Daylight-saving changes are handled for you. If you pick a time that does not exist because the clocks jump forward that night, the generator moves it to the next valid time and tells you.
All-day events
Tick “All-day event” for festivals, holidays and deadlines. Choose the first and last day; they are stored as dates without times, so they show as all-day entries in every time zone.
Location and details
An address, a room name or a video-call link, plus a short description such as dress code or what to bring. Commas, semicolons and line breaks are escaped as the iCalendar format requires.
Keep it scannable
Every field adds text to the code. A long description makes the code denser and harder to scan from a poster across the room. Put the essentials in the code and the full programme on your website, or print a separate URL QR code next to it.
Common mistakes
- Wrong time zone. Choose the time zone of the place where the event happens, not where you are while making the code.
- End before start. The generator stops you, but double-check events that run past midnight.
- Expecting updates. The event is stored in the code. If the date changes, make and print a new code, and tell guests who already added the old one.
- Relying on the code alone. Print the date and time as text too, for people whose scanner does not offer to add events.
Where event codes work well
- Wedding invitations and save-the-date cards.
- Conference badges and session posters.
- School newsletters, sports fixtures and club meetings.
- Shop windows announcing sales, launches and opening hours.
- Appointment cards from clinics, salons and garages.
Add a location QR code with a pin on the venue entrance for guests who need directions.
Questions
Will the event appear at the right time in another time zone?
Yes. Times are stored in UTC, so each phone shows the event in its own time zone. Choose the time zone of the event location when you enter the times.
Does it work on iPhone and Android?
Most recent iPhones and Android phones offer to add a VEVENT code to the calendar, but some scanner apps only show the text. Test your printed code and print the date as text too.
Can I make an all-day or multi-day event?
Yes. Tick “All-day event” and choose the first and last day.
Can I change the event after printing?
No. The event is stored inside the code. If the date or place changes, make a new code.
Can I add a reminder or invite guests?
Reminders and guest lists are set in each person's calendar app. The code adds the event itself: title, times, location and details.
Is my event information uploaded?
No. The code is made in your browser and nothing you type leaves your device.